ama by-laws
Approved October 24th, 2017
PROVISION I: NAME .................................................................................................................................. 3
PROVISION II: MISSION STATEMENT AND OBJECTIVES ............................................................................. 3
PROVISION III: ADDRESS OF AMA .............................................................................................................. 3
PROVISION IV: MEMBERSHIP ..................................................................................................................... 4
PROVISION V: DUES AND ASSESSMENTS ................................................................................................... 5
PROVISION VI: BOARD OF DIRECTORS ...................................................................................................... 5
PROVISION VII: OFFICERS/ELECTIONS ........................................................................................................5
PROVISION VIII: ANNUAL MEMBER MEETING ……………………………………………………………………………………… 7
PROVISION VIX: BOARD OF DIRECTOR MEETINGS..................................................................................... 7
PROVISION X: RULES OF THE AMA ............................................................................................................ 7
PROVISION XI: DISSOLUTION .................................................................................................................... 7
PROVISION XII: AMENDMENTS TO BY-LAWS ……………………...................................................................... 7
PROVISION XIII: SAFETY OFFICER/SAFETY PROCEDURES .......................................................................... 8
PROVISION XIV: GRIEVANCES/SUGGESTIONS ........................................................................................... 8
PROVISION I: NAME
The name of the corporation shall be ALPINE MOUNTED ARCHERY ("AMA"). The corporation shall be a Utah nonprofit corporation organized under the Utah Revised Nonprofit Corporation Act. The corporation is organized exclusively for charitable, educational, and scientific purposes, within the meaning of a nonprofit of the Internal Revenue Code (1986, as amended) (“IRC”), or a successor provision, and applicable Treasury Regulations. The AMA's name, website, social media outlets such as Facebook, Twitter, etc. are considered intellectual property of the AMA and should be treated as such. The AMA is a recognized chapter of the Mounted Archery Association of the Americas (MA3).
PROVISION II: MISSION STATEMENT AND OBJECTIVES
1. Mission Statement:
Aiming to teach and preserve the sport of mounted archery.
2. Objectives:
a.Mounted archery is a traditional activity with techniques passed down from our ancestors. Our objective is to provide a framework within which individuals can progress in the schooling of themselves and their horses in the sport of mounted archery.
b. To provide at least 4 ranking sessions a year
c. To provide at least 1 postal match per year
d. To attempt to provide 1 national competition a year
3. The corporation may receive funds and donations.
4. General Limitation:
a. The corporation is subject to the following specific limitations:
i. The corporation will not devote a substantial part of its activities to influence legislation by propaganda or otherwise, and the corporation may not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office.
ii. No part of the net earnings of the corporation will inure to the benefit of or be distributed to any private individual including its directors or officers, except that the corporation may pay reasonable compensation for services rendered.
PROVISION III: ADDRESS OF AMA
The address of AMA shall be 2489 E. Maple Creek Lane, Sandy, UT 84092
PROVISION IV: MEMBERSHIP
1. Membership:
a. Membership in AMA is open to all persons regardless of religion, race, color, creed, sex, age,
or national origin.
a. Affiliated Sub Chapters may be formed under the AMA to promote the sport.
b. A Sub Chapter may be recognized upon approval of the AMA Board of Directors when it has at
least five (5) dues-paying members and has written procedures or by-laws, which do not
conflict with the by-laws of AMA.
c. All members of a Sub Chapter must be members of the MA3 and AMA.
d. A copy of each Chapter's current by-laws must be filed with the Secretary of AMA.
e. Each Sub Chapter shall elect its own officers. It is the responsibility of these officers, as
representatives of the Sub Chapter membership, to encourage and organize activities to help
members advance in the training of themselves and their horses. The President of the Sub
Chapter shall be responsible for reporting to the AMA Secretary the details of all Chapter
activities.
f. Sub Chapters shall be responsible for the management of their own funds.
g. A Sub Chapter shall pay an initial recognition fee to AMA in the amount of $100.
h. A Sub Chapter may dissolve itself upon a vote of the Chapter membership with a two-thirds (2/3)
majority.
PROVISION V: DUES AND ASSESSMENTS
PROVISION VI: BOARD OF DIRECTORS
1. The Board of Directors must be adult members of theMA3 and AMA.
2. The Board of Directors shall have responsibility for the general management of the affairs of AMA, and upon the approval of two-thirds (2/3) of the Board of Directors may make contracts in the name of AMA or on its behalf. The Board of Directors shall be charged with the responsibility of fulfilling the objectives of AMA.
3. Unless otherwise set forth under these by-laws, a simple majority of the members of the Board of Directors present at a meeting of the Board of Directors shall constitute a quorum of the Board of Directors. Unless otherwise set forth under these by-laws, the act of a simple majority of the Board of Directors present at a meeting of the Board of Directors shall be the act of the Board of Directors.
4. Proxy-voting by members of the Board of Directors shall be allowed upon notification by letter or electronic mail to the Board of Directors. The document used as a proxy vote is to be included with the minutes. Except for holding a proxy, no member of the Board of Directors may have more than one (1) vote of the Board of Directors.
5. The Board of Directors shall meet at a minimum, three (3) times a year. Special meetings may be called when the President deems it necessary. Any member may attend a meeting of the Board of Directors; however, only members of the Board of Directors may vote.
PROVISION VII: OFFICERS/ELECTIONS
b. Other officers may also include but not be limited to a Director of Competitions, Director of Communications, Director of Education, Director of Events, Director of Marketing. Directors may delegate tasks but remain responsible for said tasks.
2. Term of Office/Elections:
a. All Board positions are held for a term of two years. President, Treasurer/Membership and
Director of Marketing will run for a two year term from November 15th on even number years
starting November 15th 2016 and ending November 15th 2018, while the Vice President,
Secretary and Director of Marketing will run for a two year term from November 15th of odd
number years starting November 2017 and ending November 15th 2019.
b. Elections will then take place between November 1st and November 15th each year. Ballots
will be counted on November 15th by 5PM MST and announced no later than November 16th
each year.
3. Just Cause:
a. The AMA By-laws allows the removal of members of the AMA Board of Directors for “just
cause” via a majority vote of a quorum of the members of the Board of Directors.
b. A board member removed under the definition of “just cause” may petition to the Board of
Directors for reinstatement. A majority vote of a quorum of the remaining members of the
Board of Directors may reinstate the removed member.
4. Officers may delegate their responsibilities to individuals or committees. However, the officer shall
be responsible for the activities of his or her delegates and shall report to the Board of Directors the
delegates' activities, including reporting on assignments and progress.
5. Board Position Descriptions:
a. A brief description of each board position is provided below:
i. President: The President shall be the chief executive officer of AMA. He or she shall preside
at meetings of the Board of Directors and meetings of the members. The President shall represent AMA
with all organizations requiring such representation and shall be the official AMA spokesperson before the public.
ii. Vice President: The Vice President shall exercise any power or duty of the President in his/her absence and shall carry out such other duties as the President may assign.
iii. Secretary: The Secretary shall take accurate minutes of all meetings of the Board of Directors and of all meetings of the members. The Secretary shall maintain the minutes and the permanent records of AMA as well as updating and keeping the BY-LAWS. The Secretary will also put out a quarterly member newsletter if there is no Director of communications.
iv. Treasurer/Membership: The Treasurer/Membership shall be responsible for the financial books of the AMA and shall maintain AMA financial records. The Director of Membership shall maintain the membership list and assist the other officers by providing membership information to them. Director of membership coordinates with MA3 as needed to process new memberships or renew existing memberships.
v. Director of Communications: The Director of Communications shall inform AMA members
concerning matters of interest to the members.
vi. Director of Competitions: The Director of Competitions shall organize and maintain results and records for any competitions recognized by AMA.
vii. Director of Education: The Director of Education shall develop programming to meet the needs of the members.
viii. Director of Events: The Director of Events shall be responsible for the AMA events such as postal matches, ranking sessions and annual parties.
x. Director of Marketing: The Director of marketing will be in charge of sending out sponsorship letters as well as developing fundraisers for the club and market club events (demonstrations and clinics) in the community.
PROVISION VIII: ANNUAL MEMBER MEETING
1.An Annual Meeting of members shall be held yearly in October at such date and time as the Board of Directors may designate. The Board of Directors shall give a minimum of fourteen (14) days’ notice of the Annual Meeting to all AMA members.
PROVISION VIX: BOARD OF DIRECTORS MEETINGS
1. The Board of Directors shall meet a minimum of three (3) times each year.
2. All Board of Directors meetings shall be publicized on the AMA Website a minimum of seven (7) days
prior to the meeting regarding location, date, time, and agenda.
3. The rules contained in the current edition of Robert's Rules of Order, Newly Revised, shall govern the
AMA in all cases to which they are applicable.
4. AMA members, and others sharing an interest in mounted archery, are welcome to attend official
meetings as outlined in the Rules.
5. If a member has an agenda item, s/he is to submit the item, in writing, to the President, a minimum of
seven (7) days prior to the meeting.
6. Non-members may speak to the Board of Directors providing they are sponsored by a Board member
and they follow the procedure(s) contained in the Rules.
PROVISION X: RULES OF AMA
1. The AMA will follow the current rules set forth by the MA3
2. The Board of Directors may make and publish such rules as are necessary for the management of
the AMA.
PROVISION XI: DISSOLUTION
The corporation may be dissolved only in accordance with provisions set forth in the corporation’s
Articles of Incorporation and Utah Code Ann. § 16-6a-1401 or 1402. All assets distributable upon
liquidation and dissolution of the corporation will be distributed only to one or more organizations
designated by the active Board of Directors.
PROVISION XII: AMENDMENTS TO BY-LAWS
The Board of Directors shall recommend to the members proposed changes to the By-laws on an
annual basis. The members shall vote on the proposed changes at the October annual member Meeting. The proposed By-law change shall be adopted upon a simple majority of the members voting
on the proposal. The new By-laws shall become effective upon publication to the members.
PROVISION XIII: Safety Officer/Safety Procedures:
1. The safety officer is not a member of the Board of Directors.
2. At Every practice, demonstration or competition hosted by AMA there will be designated a safety officer to monitor those riding and shooting for safety. This duty may be split between two or more members or nonmembers during a practice to allow for ample time for members who are also practicing to get practice time in.
3. The designated safety officer will monitor those going in and out of the run and no member may enter the run unless the safety officer has given the all clear. The use if a bull horn or whistle will be utilized to cease all activity at the discretion of the safety officer.
4. The safety officer will announce the closure if of the run to active shooting when arrows will be collected. Members may train their horse in the run without shooting, carrying a bow if desired but with no arrow nocked, only under the discretion of the safety officer.
5. The safety officer will announce the opening of the run for active shooting at the beginning of the practice and after arrows are collected.
6. The safety officer will determine the safe areas of travel outside of the run for the safety of it’s members.
7. The safety officer will will also monitor the ground shooting area and safety of ground shooting.
8. No junior members may give formal instruction to members at any time.
9. Clear Violations of the direction given by the safety officer will receive an immediate verbal warning. The second offencse will receive a written warning from the Board of Directors and the third warning will result in probation of the member in question, which terms will be decided by the Board of Directors. The suspended member may petition the Board of Directors for Reinstatement.
PROVISION XIV: Grievances/Suggestions
1.Grievances or suggestions may be brought to the Board of Directors formally by emailing any member of the Board of Directors. If there is a grievance related to an event, the grievance should be delivered to the Board of Directors within 10 days of the event. The board will call a special meeting to discuss the grievance and has 30 days from the time of the grievance to respond on said grievance.
PROVISION I: NAME .................................................................................................................................. 3
PROVISION II: MISSION STATEMENT AND OBJECTIVES ............................................................................. 3
PROVISION III: ADDRESS OF AMA .............................................................................................................. 3
PROVISION IV: MEMBERSHIP ..................................................................................................................... 4
PROVISION V: DUES AND ASSESSMENTS ................................................................................................... 5
PROVISION VI: BOARD OF DIRECTORS ...................................................................................................... 5
PROVISION VII: OFFICERS/ELECTIONS ........................................................................................................5
PROVISION VIII: ANNUAL MEMBER MEETING ……………………………………………………………………………………… 7
PROVISION VIX: BOARD OF DIRECTOR MEETINGS..................................................................................... 7
PROVISION X: RULES OF THE AMA ............................................................................................................ 7
PROVISION XI: DISSOLUTION .................................................................................................................... 7
PROVISION XII: AMENDMENTS TO BY-LAWS ……………………...................................................................... 7
PROVISION XIII: SAFETY OFFICER/SAFETY PROCEDURES .......................................................................... 8
PROVISION XIV: GRIEVANCES/SUGGESTIONS ........................................................................................... 8
PROVISION I: NAME
The name of the corporation shall be ALPINE MOUNTED ARCHERY ("AMA"). The corporation shall be a Utah nonprofit corporation organized under the Utah Revised Nonprofit Corporation Act. The corporation is organized exclusively for charitable, educational, and scientific purposes, within the meaning of a nonprofit of the Internal Revenue Code (1986, as amended) (“IRC”), or a successor provision, and applicable Treasury Regulations. The AMA's name, website, social media outlets such as Facebook, Twitter, etc. are considered intellectual property of the AMA and should be treated as such. The AMA is a recognized chapter of the Mounted Archery Association of the Americas (MA3).
PROVISION II: MISSION STATEMENT AND OBJECTIVES
1. Mission Statement:
Aiming to teach and preserve the sport of mounted archery.
2. Objectives:
a.Mounted archery is a traditional activity with techniques passed down from our ancestors. Our objective is to provide a framework within which individuals can progress in the schooling of themselves and their horses in the sport of mounted archery.
b. To provide at least 4 ranking sessions a year
c. To provide at least 1 postal match per year
d. To attempt to provide 1 national competition a year
3. The corporation may receive funds and donations.
4. General Limitation:
a. The corporation is subject to the following specific limitations:
i. The corporation will not devote a substantial part of its activities to influence legislation by propaganda or otherwise, and the corporation may not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office.
ii. No part of the net earnings of the corporation will inure to the benefit of or be distributed to any private individual including its directors or officers, except that the corporation may pay reasonable compensation for services rendered.
PROVISION III: ADDRESS OF AMA
The address of AMA shall be 2489 E. Maple Creek Lane, Sandy, UT 84092
PROVISION IV: MEMBERSHIP
1. Membership:
a. Membership in AMA is open to all persons regardless of religion, race, color, creed, sex, age,
or national origin.
- AMA members must also be an MA3 (Mounted Archery of the Americas) member.
- Membership in AMA shall be of two classes: adult and junior. The membership classes are
- ADULT MEMBERS are persons eighteen (18) years of age and over who have paid their AMA and MA3 annual dues. Persons who turn eighteen (18) prior to June 1, shall be adult members for the entire membership period.
- JUNIOR MEMBERS are persons under the age of eighteen (18) as of June 1, who have paid their annual AMA and MA3 dues.
- The benefits of MA3 membership shall apply for 12 months as outlined in the MA3 By-Laws.
- The benefits of AMA membership are defined below:
- Each adult member can hold office and shall be entitled to one vote. Each junior member shall be entitled to one vote.
- Members shall be given a minimum of 7 (seven) days notice of AMA meetings and activities.
- Members shall receive periodic newsletters.
- Members are eligible to compete in all MA3 competitions
- Members may compete in all MA3 Postal Matches.
- Members may rank at all MA3 Ranking session.
- Members will receive upon joining a membership welcome package and a membership list will be sent out periodically throughout the year.
a. Affiliated Sub Chapters may be formed under the AMA to promote the sport.
b. A Sub Chapter may be recognized upon approval of the AMA Board of Directors when it has at
least five (5) dues-paying members and has written procedures or by-laws, which do not
conflict with the by-laws of AMA.
c. All members of a Sub Chapter must be members of the MA3 and AMA.
d. A copy of each Chapter's current by-laws must be filed with the Secretary of AMA.
e. Each Sub Chapter shall elect its own officers. It is the responsibility of these officers, as
representatives of the Sub Chapter membership, to encourage and organize activities to help
members advance in the training of themselves and their horses. The President of the Sub
Chapter shall be responsible for reporting to the AMA Secretary the details of all Chapter
activities.
f. Sub Chapters shall be responsible for the management of their own funds.
g. A Sub Chapter shall pay an initial recognition fee to AMA in the amount of $100.
h. A Sub Chapter may dissolve itself upon a vote of the Chapter membership with a two-thirds (2/3)
majority.
PROVISION V: DUES AND ASSESSMENTS
- AMA members need to also be current MA3 members.
- AMA chapter dues shall be paid on an annual basis and the annual dues goes by calendar year, from January 1 through December 31.
- AMA dues and assessments shall be determined by the Board of Directors. Starting Jan 1st 2017,
- AMA members may not take part in practices, demos, competitions, postal matches, ranking sessions or other club events until the annual AMA chapter dues haves been paid[O1] .
- Chapters may establish membership fees above those determined by AMA.
PROVISION VI: BOARD OF DIRECTORS
1. The Board of Directors must be adult members of theMA3 and AMA.
2. The Board of Directors shall have responsibility for the general management of the affairs of AMA, and upon the approval of two-thirds (2/3) of the Board of Directors may make contracts in the name of AMA or on its behalf. The Board of Directors shall be charged with the responsibility of fulfilling the objectives of AMA.
3. Unless otherwise set forth under these by-laws, a simple majority of the members of the Board of Directors present at a meeting of the Board of Directors shall constitute a quorum of the Board of Directors. Unless otherwise set forth under these by-laws, the act of a simple majority of the Board of Directors present at a meeting of the Board of Directors shall be the act of the Board of Directors.
4. Proxy-voting by members of the Board of Directors shall be allowed upon notification by letter or electronic mail to the Board of Directors. The document used as a proxy vote is to be included with the minutes. Except for holding a proxy, no member of the Board of Directors may have more than one (1) vote of the Board of Directors.
5. The Board of Directors shall meet at a minimum, three (3) times a year. Special meetings may be called when the President deems it necessary. Any member may attend a meeting of the Board of Directors; however, only members of the Board of Directors may vote.
PROVISION VII: OFFICERS/ELECTIONS
- Officers:
b. Other officers may also include but not be limited to a Director of Competitions, Director of Communications, Director of Education, Director of Events, Director of Marketing. Directors may delegate tasks but remain responsible for said tasks.
2. Term of Office/Elections:
a. All Board positions are held for a term of two years. President, Treasurer/Membership and
Director of Marketing will run for a two year term from November 15th on even number years
starting November 15th 2016 and ending November 15th 2018, while the Vice President,
Secretary and Director of Marketing will run for a two year term from November 15th of odd
number years starting November 2017 and ending November 15th 2019.
b. Elections will then take place between November 1st and November 15th each year. Ballots
will be counted on November 15th by 5PM MST and announced no later than November 16th
each year.
- In the event of the death or resignation of a member of the AMA Board of Directors, the
3. Just Cause:
a. The AMA By-laws allows the removal of members of the AMA Board of Directors for “just
cause” via a majority vote of a quorum of the members of the Board of Directors.
b. A board member removed under the definition of “just cause” may petition to the Board of
Directors for reinstatement. A majority vote of a quorum of the remaining members of the
Board of Directors may reinstate the removed member.
4. Officers may delegate their responsibilities to individuals or committees. However, the officer shall
be responsible for the activities of his or her delegates and shall report to the Board of Directors the
delegates' activities, including reporting on assignments and progress.
5. Board Position Descriptions:
a. A brief description of each board position is provided below:
i. President: The President shall be the chief executive officer of AMA. He or she shall preside
at meetings of the Board of Directors and meetings of the members. The President shall represent AMA
with all organizations requiring such representation and shall be the official AMA spokesperson before the public.
ii. Vice President: The Vice President shall exercise any power or duty of the President in his/her absence and shall carry out such other duties as the President may assign.
iii. Secretary: The Secretary shall take accurate minutes of all meetings of the Board of Directors and of all meetings of the members. The Secretary shall maintain the minutes and the permanent records of AMA as well as updating and keeping the BY-LAWS. The Secretary will also put out a quarterly member newsletter if there is no Director of communications.
iv. Treasurer/Membership: The Treasurer/Membership shall be responsible for the financial books of the AMA and shall maintain AMA financial records. The Director of Membership shall maintain the membership list and assist the other officers by providing membership information to them. Director of membership coordinates with MA3 as needed to process new memberships or renew existing memberships.
v. Director of Communications: The Director of Communications shall inform AMA members
concerning matters of interest to the members.
vi. Director of Competitions: The Director of Competitions shall organize and maintain results and records for any competitions recognized by AMA.
vii. Director of Education: The Director of Education shall develop programming to meet the needs of the members.
viii. Director of Events: The Director of Events shall be responsible for the AMA events such as postal matches, ranking sessions and annual parties.
x. Director of Marketing: The Director of marketing will be in charge of sending out sponsorship letters as well as developing fundraisers for the club and market club events (demonstrations and clinics) in the community.
PROVISION VIII: ANNUAL MEMBER MEETING
1.An Annual Meeting of members shall be held yearly in October at such date and time as the Board of Directors may designate. The Board of Directors shall give a minimum of fourteen (14) days’ notice of the Annual Meeting to all AMA members.
PROVISION VIX: BOARD OF DIRECTORS MEETINGS
1. The Board of Directors shall meet a minimum of three (3) times each year.
2. All Board of Directors meetings shall be publicized on the AMA Website a minimum of seven (7) days
prior to the meeting regarding location, date, time, and agenda.
3. The rules contained in the current edition of Robert's Rules of Order, Newly Revised, shall govern the
AMA in all cases to which they are applicable.
4. AMA members, and others sharing an interest in mounted archery, are welcome to attend official
meetings as outlined in the Rules.
5. If a member has an agenda item, s/he is to submit the item, in writing, to the President, a minimum of
seven (7) days prior to the meeting.
6. Non-members may speak to the Board of Directors providing they are sponsored by a Board member
and they follow the procedure(s) contained in the Rules.
PROVISION X: RULES OF AMA
1. The AMA will follow the current rules set forth by the MA3
2. The Board of Directors may make and publish such rules as are necessary for the management of
the AMA.
PROVISION XI: DISSOLUTION
The corporation may be dissolved only in accordance with provisions set forth in the corporation’s
Articles of Incorporation and Utah Code Ann. § 16-6a-1401 or 1402. All assets distributable upon
liquidation and dissolution of the corporation will be distributed only to one or more organizations
designated by the active Board of Directors.
PROVISION XII: AMENDMENTS TO BY-LAWS
The Board of Directors shall recommend to the members proposed changes to the By-laws on an
annual basis. The members shall vote on the proposed changes at the October annual member Meeting. The proposed By-law change shall be adopted upon a simple majority of the members voting
on the proposal. The new By-laws shall become effective upon publication to the members.
PROVISION XIII: Safety Officer/Safety Procedures:
1. The safety officer is not a member of the Board of Directors.
2. At Every practice, demonstration or competition hosted by AMA there will be designated a safety officer to monitor those riding and shooting for safety. This duty may be split between two or more members or nonmembers during a practice to allow for ample time for members who are also practicing to get practice time in.
3. The designated safety officer will monitor those going in and out of the run and no member may enter the run unless the safety officer has given the all clear. The use if a bull horn or whistle will be utilized to cease all activity at the discretion of the safety officer.
4. The safety officer will announce the closure if of the run to active shooting when arrows will be collected. Members may train their horse in the run without shooting, carrying a bow if desired but with no arrow nocked, only under the discretion of the safety officer.
5. The safety officer will announce the opening of the run for active shooting at the beginning of the practice and after arrows are collected.
6. The safety officer will determine the safe areas of travel outside of the run for the safety of it’s members.
7. The safety officer will will also monitor the ground shooting area and safety of ground shooting.
8. No junior members may give formal instruction to members at any time.
9. Clear Violations of the direction given by the safety officer will receive an immediate verbal warning. The second offencse will receive a written warning from the Board of Directors and the third warning will result in probation of the member in question, which terms will be decided by the Board of Directors. The suspended member may petition the Board of Directors for Reinstatement.
PROVISION XIV: Grievances/Suggestions
1.Grievances or suggestions may be brought to the Board of Directors formally by emailing any member of the Board of Directors. If there is a grievance related to an event, the grievance should be delivered to the Board of Directors within 10 days of the event. The board will call a special meeting to discuss the grievance and has 30 days from the time of the grievance to respond on said grievance.