ama  by-laws

Alpine Mounted Archery
2025 Club Bylaws
Approved December 29, 2024
 
Provision I: Name
 

1. The name of the corporation shall be ALPINE MOUNTED ARCHERY (“AMA”). The corporation shall be a Utah non-profit corporation organized under the Utah Revised Nonprofit Corporation Act. The corporation is organized exclusively for charitable, educational, and scientific purposes, within the meaning of a nonprofit of the Internal Revenue Code (1986, as amended) (“IRC”), or a successor provision, and applicable Treasury Regulations. AMA’s name, website, and social media outlets such as Facebook, Twitter, etc. are considered intellectual property of AMA and should be treated as such. AMA is a recognized chapter of the Mounted Archery Association of the Americas (“MA3”).

 
Provision II: Mission Statement and Objectives
 

1. Mission Statement
   1. Aiming to teach and preserve the sport of mounted archery in the United States.
2. Objectives
   1. Mounted archery is a traditional activity with techniques passed down through history. Our objective is to provide a framework within which individuals can progress in schooling themselves and their horses in the sport of mounted archery.
      1. To provide at least 4 grading session a year
      2. To provide at least 2 postal matches per year
      3. To attempt to provide 1 national competition a year
3. The corporation may receive funds and donations pursuant to its permit complying with the Utah Charitable Solicitations Act.
4. General Limitation
   1. The corporation is subject to the following specific limitations
      1. The corporation will not devote a substantial part of its activities to influence legislation by propaganda or otherwise, and the corporation may not participate in or intervene in (including the publishing or distribution of statements) and political campaign on behalf of or in opposition to any candidate for public office.
      2. No part of the net earnings of the corporation will benefit or be distributed to any private individual including its directors or officers, except that the corporation may pay reasonable compensation for services rendered.

 
Provision III: Address of AMA
 

1. The address of AMA shall be 2918 E Crest Rd, Eagle Mountain, UT 84005.

 
Provision IV: Membership
 

1. Membership
   1. Membership in AMA is open to all persons regardless of religion, race, color, creed, sexual orientation, age, or national origin.
   2. AMA members must also be a Mounted Archery of the Americas (MA3) member.
   3. Membership in AMA shall be of two classes: adult and junior. The membership classes are defined as follows:
      1. Adult members are persons eighteen (18) years of age and over who have paid their AMA and MA3 annual dues. Persons who turn eighteen (18) prior to June 1, shall be adult members for the entire membership period.
      2. Junior members are persons under the age of eighteen (18) as of June 1, who have paid their annual AMA and MA3 dues.
   4. The benefits of MA3 membership shall apply for 12 months as outlined in the MA3 by-laws.
   5. The benefits of AMA membership are defined below:
      1. Each adult member can hold office and shall be entitled to one vote. Each junior member shall be entitled to one vote.
      2. Members shall be given a minimum of 7 (seven) days notice of AMA meetings and activities.
      3. Members are eligible to compete in all MA3 competitions.
      4. Members may compete in all MA3 Postal Matches.
      5. Members may grade at all MA3 Grading sessions.
      6. Members may serve on committees as designated by the Board of directors.

 
Provision V: Dues and Assessments
 

1. AMA chapter dues shall be paid on a 12-month basis, starting from the date when the membership is paid.
2. AMA annual dues and assessments shall be determined by the Board of Directors. Starting Jan 1st 2025, AMA dues will be $55 for the year for individual members who have their own equipment and $65 for individual members who are using the club equipment. For each family membership, the annual AMA dues are $65 for those using their own equipment, and $75 for those using the club equipment.
3. AMA members may not take part in practices, demos, competitions, postal matches, ranking sessions, or other club events until both MA3 and the annual AMA chapter dues  have been paid.
4. Range Fees of $10 are due on the day of practices and other events to cover the cost of rent to the land owner.

 
Provision VI: Board of Directors
 

1. The members of the Board of Directors must be adult members of both MA3 and AMA.
2. The Board of Directors shall have responsibility for the general management of the affairs of AMA, including establishing procedures for conduct of club business and activities. Upon the approval of two-thirds (⅔) of the Board of Directors may make contracts in the name of AMA or on its behalf. The Board of Directors shall be charged with the responsibility of fulfilling the objectives of AMA.
3. Unless otherwise set forth under these by-laws, a simple majority of the members of the Board of Directors present at a meeting of the Board of Directors shall constitute a quorum of the Board of Directors. Unless otherwise set forth under these by-laws, the act of a simple majority of the Board of Directors present at a meeting of the Board of Directors shall be the act of the Board of Directors.
4. Proxy-voting by members of the Board of Directors shall be allowed upon notification by letter or electronic mail to the Board of Directors. The document used as a proxy vote is to be included with the minutes. Except for holding a proxy, no member of the Board of Directors may have more than one (1) vote of the Board of Directors.
5. The Board of Directors shall meet a minimum of three (3) times a year. Special meetings may be called when the President deems it necessary. Any club member may attend a meeting of the Board of Directors. However, only members of the Board of Directors may vote.
6. When deemed necessary or desirable by the President, the Board of Directors may establish committees for particular club activities or purposes. Committee members must be in good standing, and such committees will be headed by a member of the Board of Directors.

 
Provision VII: Officers/Elections
 

1. Officers:
   1. AMA shall have a minimum of five (5) positions: President, Vice-President, Secretary, Treasurer, and Director of Membership. Each officer shall be a member of the Board of Directors. A Board member may hold more than one position at the discretion of the Board.
   2. Other officers may also include but not be limited to a Director of Competitions, Director of Communications, Director of Education, Director of Events, Director of Marketing, and Director of Technology.
   3. In the event of the death or resignation of the President, the Vice-President shall act as President on an interim basis, and the Board of Directors will meet to appoint a new President either from another position on the Board or any AMA member in good standing. The appointee shall serve out the remainder of the term until the next election cycle.
2. Terms of Office/Elections
   1. All Board positions are held for a term of two years. President, Treasurer, and Director of Membership will run for a two year term from November 15 on even number years starting November 15th, 2016 and ending November 15th, 2018, while the Vice President, Secretary, and Director of Marketing will run for a two year term from November 15th of odd number years starting November 2017. Elections will then take place between November 1st and November 15th each year. Ballots will be counted on November 15th by 5PM MST and announced no later than November 16th each year.
   2. In the event of the death or resignation of a member of the AMA Board of Directors, the President shall appoint a successor upon approval of the remaining members of the AMA Board of Directors. The remaining members of the Board shall approve the successor within thirty (30) days of the death or resignation of the member of the Board. In the event the President dies or becomes incapable of performing his/her duties the Vice President shall assume the President’s duties.
3. Just Cause
   1. The AMA by-laws allows the removal of members of the AMA Board of Directors for “just cause” via a majority vote of a quorum of the members of the Board of Directors.
   2. A board member removed under the definition of “just cause” may petition to the Board of Directors for reinstatement. A majority vote of a quorum of the remaining members of the Board of Directors may reinstate the removed member.
4. Officers may delegate their responsibilities to individuals or committees. However, the officer shall be responsible for the activities of his or her delegates and shall report to the Board of Directors the delegates’ activities, including reporting on assignment or progress.
5. Board Position Descriptions
   1. A brief description of each board position is provided below:
      1. President: The President shall be the chief executive officer of AMA. He or she shall preside at meetings of the Board of Directors and meetings of the members. The President shall represent AMA with all organizations requiring such representation and shall be the official AMA spokesperson before the public.
      2. Vice President: The Vice President shall exercise any power or duty of the President in his/her absence and shall carry out such other duties as the President may assign.
      3. Secretary: The Secretary shall take accurate minutes of all meetings of the Board of Directors and of all meetings of the members. The Secretary shall maintain the minutes and the permanent records of AMA as well as updating and keeping the by-laws. The Secretary shall maintain grading and postal-match records.
      4. Treasurer: The Treasurer shall be responsible for the financial books of AMA and shall maintain AMA financial records.The Treasurer will coordinate with the Director of Membership to provide information such as member’s dues paid, name, and addresses.
      5. Director of Membership: The Director of Membership shall maintain the membership list and assist the other officers by providing them with membership information. Director of membership coordinates with MA3 as needed.
      6. Director of Communications: The Director of Communications shall inform AMA members concerning matters of interest to the members, including notice of club meetings.
      7. Director of Competitions: The Director of Competitions shall organize and maintain results and records for any competitions recognized by AMA
      8. Director of Education: The Director of Education shall develop programming to meet the needs of the members.
      9. Director of Events: The Director of Events shall be responsible forAMA events such as postal matches, grading sessions, and annual parties.
      10. Director of Marketing: The Director of Marketing will be in charge of sending out sponsorship letters as well as developing fundraisers for the club and market club events (demonstrations and clinics) in the community.
      11. Director of Technology: The Director of Technology shall oversee and manage any technological needs of the club.
      12. Technical Advisor: Past presidents or other past Board members shall be a technical advisor for the current Board for a year.

 
Provision VIII: Annual Member Meeting
 

1. An annual meeting of members shall be held yearly between September and December 31 at such date and time as the Board of Directors may designate. The Board of Directors shall give a minimum of fourteen (14) days’ notice of the Annual Meeting to all AMA members.

 
Provision VIX: Board of Directors Meeting
 

1. The Board of Directors shall meet a minimum of three (3) times each year.
2. All Board of Directors meetings shall be publicized a minimum of seven (7) days prior to the meeting regarding location, date, time. The agenda shall be publicized a minimum of 24 hours prior to the meeting.
3. The rules contained in the current edition of Robert’s Rules of Order, Newly Revised, shall govern AMA in all cases to which they are applicable.
4. AMA members, and others sharing an interest in mounted archery, are welcome to attend official meetings as outlined in the Rules.
5. If a member has an agenda item, they may submit the item, in writing, to the President a minimum of seven (7) days prior to the meeting.
6. Non-members may speak to the Board of Directors providing they are sponsored by a Board member and they follow the procedure(s) contained in the Rules.

 
Provision X: Rules of AMA
 

1. AMA will follow the current rules set forth by the MA3.
2. The Board of Directors may make and publish such rules as are necessary for the management of AMA.

 
Provision XI: Dissolution
 

1. The corporation may be dissolved only in accordance with provisions set forth in the corporation’s Articles of Incorporation and Utah Code Ann. & 16-6a-1401 or 1402. Assets distributable upon liquidation and dissolution of the corporation will be distributed only to one or more organizations designated by the active Board of Directors.

 
Provision XII: Amendments to By-laws
 

1. The Board of Directors shall recommend to the members proposed changes to the by-laws on an annual basis. The members shall vote on the proposed changes at the annual member meeting. The proposed by-law change shall be adopted upon a simple majority of the members voting on the proposal. The new by-laws shall become effective upon publication to the members.

 
Provision XIII: Safety Officer/Safety Procedures
 

1. The safety officer is not a position on the Board of Directors.
2. At every practice, demonstration, or competition hosted by AMA there will be designated a safety officer to monitor the safety of those riding and shooting. This duty may be split between two or more members during a practice to allow for ample time for members who are also practicing to get practice time in.
3. The designated safety officer will monitor those going in and out of the run and no member may enter the run unless the safety officer has given the all clear. The use of a bull horn or whistle may be utilized to cease all activity at the discretion of the safety officer.
4. The safety officer will announce the closure of the run to active shooting when arrows will be collected. Members may train their horse in the run without shooting, carrying a bow if desired but with no arrow nocked, only at the discretion of the safety officer.
5. The safety officer will announce the opening of the run for active shooting at the beginning of the practice and after arrows are collected.
6. The safety officer will determine the safe areas of travel outside of the run for the safety of its members.
7. The safety officer will make sure the ground shooting area is set up safely.
8. Willful violations of the direction given by the safety officer will receive an immediate verbal warning. The second offense will receive a written warning from the Board of Directors, and the third warning will result in probation of the member in question, which terms will be decided by the Board of Directors. The suspended member may petition the Board of Directors for reinstatement.

 
Provision XIV: Grievances/Suggestions
 

1. Grievances or suggestions may be brought to the Board of Directors formally by emailing any member of the Board of Directors. If there is a grievance related to an event, the grievance should be delivered to the Board of Directors within 10 days of the event. The board will call a special meeting to discuss the grievance and has 30 days from the time of the grievance to respond to the grievant.